Every staff member, from offer letter to relieving letter

Schools run on people — and on a lot of HR paperwork

Teachers, coordinators, accountants, drivers, attendants, security guards and housekeeping: a mid-size school can have 150 staff on five different kinds of contracts. Their documents sit in steel cupboards, their leave in a register, their policy acknowledgements nowhere at all — until an inspection or a dispute asks for them.

SSMS keeps each employee as one person — the same person who signs in as a staff user, and who may also be a parent of a student — with an employee record and employment periods per school. Departments, designations and grades, employment type (permanent, probation, contract, visiting) and pay basis (monthly, daily, hourly, shift or 24-hour duty) are recorded properly, and sensitive identifiers such as PAN, Aadhaar, bank account and UAN are encrypted and shown masked except to those with explicit permission.

Onboarding, policies and exit — added because schools asked

New joiners get an onboarding checklist by staff category: documents to collect, joining form, appointment letter, login and ID card, bank/PF/ESI registration, induction sessions and assets handed over — each with an owner and due date. HR policies (leave, code of conduct, POSH, child protection, IT use) are published as versions that staff acknowledge in self-service. When someone leaves, the exit flow covers resignation and notice, exit interview, department-wise clearance (library dues, assets, advances, IT access), and a full & final settlement including leave encashment and gratuity, posted to the books.