Collect every rupee due, without chasing parents

Fees are the lifeline of a school — and its biggest source of disputes

A fee clerk in an Indian school juggles tuition, admission, annual, exam, lab, transport and activity fees; different amounts for new and existing students, for management quota and RTE seats; monthly, quarterly and annual instalments; sibling and staff-ward concessions; late fees with grace days; cheques that bounce; and parents who pay for two children in one transfer. Spreadsheets cannot keep all of that straight, and every mistake ends at the principal's desk.

SSMS keeps fee structures as rules: by school, board, session, class and stream, for new or existing students and by admission category, with each fee head's amount split into instalments with fixed or relative due dates. "Apply fee structure" shows exactly which students it will raise dues for — and never duplicates a due that already exists.

The counter, simplified

The cashier searches a child or a family and takes one payment for several children. Allocation follows due-date priority — oldest dues first — unless an authorised accountant allocates by hand. Partial payments follow your school's policy, any extra goes to the child's wallet as advance, and a numbered receipt prints on your template and is sent to the parent. Cash, cheque, DD, UPI, card and bank transfer are all supported.

Every exception has a proper path

A bounced cheque reverses the receipt and re-opens the dues with a bounce charge. Concessions, scholarships, waivers and refunds go through your approval workflow. Security deposits are refunded only after a no-dues check. Nothing is silently edited; every adjustment is a recorded transaction, and money is stored to the paisa.